We believe that productive discussion between engaged stakeholders is critical to identify long-term solutions that “stick.”
One way we seek to accomplish this is through our meeting spaces. We welcome qualified nonprofits to use our space for meetings that further their missions. Please read the following regarding eligibility, hours, capacity, technology, parking, catering and use details prior to sending us your request.
Eligible Organizations and Meetings #
- Nonprofit organizations that are exempt under Section 501(c)(3) of the Internal Revenue Code and sectors we serve.
- Eligible meetings include staff planning retreats, board or leadership meetings, strategic planning sessions or special meetings that help advance the mission of the organization. The space is not available for dinner parties, galas, holiday parties, fundraisers or events with a political objective.
- Due to the volume of requests and our own use of the space, organizational requests are limited to one per year and limited to groups of 20 or less.
MEETING HOURS: Monday – Friday | 9:00 a.m. – 4:00 p.m. | Free of charge
Meeting Rooms #
Our meeting rooms and restrooms are wheelchair accessible and Guest Wifi is available throughout our space. View a map of the 7th floor.
Cascadia Multipurpose Room #
View Cascadia Multipurpose Room layouts for ways the room can be arranged.
Technology in Cascadia:
- A large LCD screen and (2) dropdown screens for overflow viewing
- Ceiling-mounted speakers for audio/video content
- AV access through local PC or HDMI connection (with several HDMI adapters, but you are encouraged to bring your own if you have one)
- White board and markers
*Cascadia does not have a telephone, but can be used for video conferencing/conference calling through online platforms like Zoom, GoToMeeting, Google Meet, etc. If a video conference/conference call is needed in this room, the guest is responsible for the setup and management of the call through their preferred system.
Download our Guest AV Instructions for Cascadia
Denali Board Room #
Denali can accommodate up to 15 seated. Please note that furniture arrangements in Denali are not flexible.
Technology in Denali:
- A large LCD screen
- Ceiling-mounted speakers for audio/video content
- Mounted camera and ceiling microphones for a video conference/conference call (conference link needs to be set up by the guest, i.e. Zoom, GoToMeeting, etc.)
Download our Guest AV Instructions for Denali
Other AV items available for use include:
- Presentation clicker/advancer
- Power strips/extension cords
Food and Beverages: #
If you’d like to have food during your meeting, we have an on-site catering kitchen available for use by one of our approved caterers. Organizations work directly with the caterers, including providing all food service, linen and utensil items, and the kitchen must be left as it was found. The Murdock Trust does not provide any direct catering services, nor are we able to cover the cost of catering for a meeting.
We do allow pre-prepared pastry, fruit, or snack trays to be brought in by guests, but do not provide any utensils, bowls, or other items for serving or consuming these food items.
The Trust is happy to provide coffee, tea and water for attendees.
Recommended Caterers #
- Foode Café & Catering: Website
- Simply Thyme Catering: View the menu and order online
- Kitchen Goddess: Elaine Low (360) 991-7373
- WildFin: (360) 718-7701
Additionally, there are several great restaurants within walking distance if you choose to take a break from your meeting and enjoy the Vancouver Waterfront.
Other Logistics: #
Please allow time in your schedule to set up, clean and reset the room within Murdock Trust business hours. Tables need to be wiped down and left as they were when you arrived, coffee cups and glasses placed in the dishwasher in the Catering Kitchen, and if food is served, please plan to wipe down the chairs as well.
Download the Conference Room Clean-Up Checklist for more details.
We have learned that sound travels easily in our new open office. The Murdock staff conducts our normal operations alongside your meeting and are not available for administrative needs or copies/office supplies. Please ensure all attendees and guests are aware of the working space, set cell phones on vibrate and encourage conversations and personal calls to be held in enclosed areas.
Parking: #
For those who have been here before, please note that the surface lot with guest parking spots has been closed and all parking has been directed to the new above-ground parking garage. As we no longer have reserved or visitor parking spaces in the new parking garage, guests are responsible for parking at their own expense and we recommend carpooling when possible.
Above-Ground Parking Garage: 700 W Columbia Way, Vancouver, WA 98660
City On-Street Parking: uses Parking Kitty app
Download the Parking Map and Directions to the Trust for more details.
Meeting Request: #
Please request one of our rooms by filling out the form below. Our goal is to respond to your request within 24 hours. If your request is approved, we will facilitate all necessary arrangements for your meeting. Meetings may be scheduled up to six months in advance. Please provide a minimum of two weeks’ notice for your request (earlier is preferred due to availability).
CONTACT: If you don’t hear back from us within a few business days after submitting your request, please contact Mikaela Tidland at (360) 694-8415